Bills, payments and checks questions, answered

A record of money paid to a vendor. A bill payment reduces what you owe; an other payment records spending with no bill.

Yes. Tick every bill from that vendor you are paying.

The extra appears in Credits/Over Payment and stays as a credit with the vendor for later bills.

Cash needs a reference number; Check needs the bank and check number; ACH and Credit/Debit Card need the bank and a reference number.

The transaction date, memo, and payment method with its fields.

The edit window for payments made without a bill, such as bank transactions. You can change the vendor, reference, memo, transaction type and expense categories.

The payment is waiting for another user to approve it. It becomes Active once approved.

Type the vendor name, amount or memo in Search. Turn on the toggle next to it for exact matches.

A one-page summary of your payables: how much you owe vendors, which bills are due or overdue, how fast you pay, and which vendors you spend the most with.

The total amount you currently owe all your vendors.

Payment Due is all unpaid bills. Overdue Payment is the part of those bills that is past its due date.

All of your unpaid bills are past their due date. Pay or schedule them as soon as possible.

A record of what you owe a vendor for products or services. It adds to your accounts payable until you pay it.

Complete the fields at the top of the bill and click Next to unlock it.

Expenses bills record costs and fixed assets. Inventory bills record stock you track in inventory and update on-hand quantities.

When you buy a long-term asset such as a vehicle, equipment or a building. It is recorded as a fixed asset.

A bill for an expense you have used but not yet been billed for, recorded in the period you used it.

A bill for a service paid in advance and used over several months. fiscal50 spreads the cost across the months you choose.

When each month's share of a deferred bill is recorded: at the start, middle or end of the month.

Yes. Use Edit Realization Time Period. Only months not yet recognized can be changed.

Whether the check has cleared your bank. Leave it at No until it clears, then switch it to Yes.

The payment's issue date.

In US format, for example "One thousand two hundred thirty-four and 56/100".

A place to upload or email your bills and receipts. fiscal50 reads them and attaches them to the matching payment, bill or bank feed transaction.

A bill is a vendor's request for payment and is attached to a bill record. A receipt is proof of payment and is attached to a payment record.

PDF, JPG, JPEG, PNG, HEIC and HEIF.

5 MB per file when uploading, and 5 MB per email when emailing.